Montu – Hibob to KeyPay

The Challenge

Before implementing the SyncEzy integration, Montu Construction managed their payroll and leave processes manually. This entailed manual entry for payroll after onboarding new employees and processing leave applications individually. As the company grew, this manual approach became increasingly time-consuming and error-prone.

The main challenges were:

• Inefficiency due to manual data entry and processing.
• High potential for errors in payroll and leave management.
• Significant administrative burden on the payroll department.
• Difficulty in managing the growing volume of employee data and leave applications

Objectives

Montu Construction aimed to streamline their payroll processes to reduce administrative workload and improve accuracy. The specific objectives were:

• To automate the integration of new employee data.
• To eliminate manual processing of leave applications.
• To reduce errors in payroll data, particularly in banking details and leave records.
• To improve overall efficiency and allow the payroll team to focus on more strategic tasks.

Solution

SyncEzy’s integration with HiBob HR software was recommended to Montu Construction. This solution was selected to automate the synchronization of employee data and leave applications, addressing the company’s needs for efficiency and accuracy in payroll management.

Implementation

The implementation process involved:

• Needs Analysis: Understanding Montu Construction’s specific requirements for payroll and leave management.
• Customization: Tailoring the SyncEzy integration to align with the company’s existing HR processes and ensure seamless data transfer.
• Deployment: Rolling out the integration across the company’s payroll system.
• Training: Providing training sessions for the payroll team to effectively use the new automated system.

Results

Since implementing SyncEzy’s integration, Montu Construction has achieved several significant benefits:

• Automation of Employee Data Integration: The integration automates the entry of new employee data, eliminating manual input.
• Efficient Leave Management: In May 2023 alone, the company processed 289 individual leave applications automatically, saving a substantial amount of administrative time.
• Reduction in Errors: The automation has significantly reduced errors in banking details and leave types, dates, and hours.
• Time Savings: The reduction in manual tasks has freed up the payroll team to focus on more strategic aspects of the business.

Stacie Forbes, Payroll Officer at Montu Construction, describes the impact as transformative: “The automation provided by SyncEzy has revolutionized our payroll processes, allowing us to focus on more strategic aspects of our growing company.”

Conclusion

The case of Montu Construction demonstrates the substantial benefits of integrating SyncEzy with HiBob HR software. By automating payroll processes and reducing administrative tasks, the company has improved operational efficiency and accuracy. The integration has allowed the payroll team to focus on strategic initiatives, supporting the company’s continued growth and success. Stacie Forbes highly recommends SyncEzy’s integration to any organization looking to streamline their payroll operations and enhance productivity.