Linking HiBob’s HR features with KeyPay’s finance features

HiBob is a powerful HR platform for HR managers, business managers and employees while KeyPay is a modern cloud payroll software that automates compliance. In this article, we’ll look at the core features of HiBob & KeyPay and will look at how our HiBob to KeyPay integration brings much-needed finance features to HiBob.

HiBob’s features include:

• Core HR features – Core HR helps you automate HR processes, seamlessly create employee self service reports, and store all employee documents in one, easily accessible place. Plus, Bob‘s culture and engagement tools help employees feel part of the company whether they work onsite, remotely, or hybrid.
• Onboarding features – Bob’s new onboarding workflows make it easy for you to automate your onboarding process, so that no detail is overlooked and every person gets a warm welcome and positive experience. With opportunities to learn about your company, your peers, and your company’s culture, everyone can start off on the right foot.
• Performance features – Talent management made easy! Our centralised platform supports 360 degree performance reviews for both your in-house and remote employees. Empowers your people to succeed with clarity, actionable goals and development plans, and by aligning them with team, department, and organisation goals.
• Compensation features – Manage the entire employee compensation process, including salary reviews and bonus allocations, in one intuitive and global system. Ensure all stakeholders are kept informed throughout the process, so they can make decisions based on accurate information.
• Surveys features – Surveys collect valuable customer feedback. Run an online customer lifecycle survey to track customer feedback at different milestones and life cycle events or conduct an online customer engagement survey to measure customer satisfaction. View survey results to gain valuable insights to help improve your business processes and operations.
• Time Off features – Manage time off has never been easier. Bob’s Time Management feature makes it easy to schedule and approve leave requests, including holidays, sick days, personal days, and vacation days. You can also set up recurring leave requests so you don’t forget about important dates.
• Time & Attendance features – Clocking in and clocking out is easy with Bob’s time management feature, which works on both the Bob mobile app and Bob website. You can create a work cycle and nag your employees to submit their timesheeting on time for pay day.
• Payroll Hub features – Bob’s payroll hub is a centralized dashboard for management of payroll in Bob. All pay roll related data is automatically updated in Real Time and can be easily synched with your chosen payroll system, reducing payroll preparation time to minutes.
• People Analytics features – Start measuring and analyzing the things that matter most to your business. Get actionable insight into your workforce and gain valuable intelligence about your employees’ performance. See how they interact with each other, learn what motivates them, and understand why they leave. With our easy-to-use platform, you can track key metrics across teams, locations, and devices. Simply create, schedule and share reports with your leaders in just a few clicks!
• Feedback features – Empower your people with confidence to speak up about workplace issues or misconduct in a safe, secure environment and without fear they’ll lose their job. Our Voice platform complies with whistleblower protection law and helps companies maintain a healthy, happy, and productive workforce.
• Workforce planning features – Optimise workforce productivity and create a strategy for hiring with a workforce planning tool. Map, track and plan current and future positions directly inside Bob. Use your people data to gain insight into how best to hire and manage your team.

With the above features, you’ll have your HR functions covered in your business but you’ll also need a way to create a HR system with STP (single touch payroll), payments, reporting and employee self-service features.

By using our HiBob & KeyPay integration, you can have employee data from HiBob (name, email, employee ID, App ID) synced across to KeyPay to assist in monitoring the creation, update and termination of employee contracts. You’ll also be able to have leave requests that are approved in HiBob, sync across to KeyPay to create new leave requests, update existing leave requests, cancel leave requests and update leave balances. Once you have this information in KeyPay, you’ll be able to use it with KeyPay’s suite of features.

KeyPay’s features include:

• Automated Payroll – Tired of repetitive office tasks? KeyPay automates your payroll processes so you can spend more time doing what matters. With our automated payroll solution, you can automate the entire process of calculating employee wages, taxes, deductions, and benefits. You’ll also get access to powerful reporting features that allow you to view detailed reports that help you make better business decisions.
• Single Touch Payroll – Ensure compliance with Australian legislation. KeyPay has been certified by the ATO for Phase 2 reporting for businesses of all sizes. Our STP feature allows you to store your payroll information in one place so that you can access it anytime, anywhere. No manual entry of data is needed; instead, we take care of everything automatically. You simply enter your employees’ names, addresses, social security numbers, and dates of birth into our system, and then we do the rest. We also provide an easy interface to create reports, print checks, and send out tax forms.
• Award Interpretation – KeyPay’s modern award templates allow payroll managers to easily calculate correct payments for employees, each and every pay period.
• Pay Conditions – Customise your payroll experiences with KeyPay’ s pay conditions engine! KeyPay’s built-ins awards can be edited to meet specific payroll scenarios such as exceeding an award, setting allowances for Employees, and setting overtime arrangements. Automate your unique pay conditions, save yourself from hours of manual calculations and get paid faster.
• Employee Portal – Say goodbye to tedious repetitive requests and improve employee efficiency across your organisation. KeyPay’s Employee Portal allows employees to navigate requests and find relevant information for themselves so you can focus on what really matters – running your business. All employee data is stored securely in one place, allowing managers to monitor requests and approve them directly from payroll.
• Payroll Reporting – Create payroll reports from five main categories: Payroll (including direct deposit), Employee, Time & Attendances, ATO Reporting, and Reports. Using report filters such an employee number, pay period, and/or location, to name a couple, you can easily retrieve just the information you require, with minimal effort.
• Rostering – You no longer have the hassle of having to slave over Excel-generated rosters when using KeyPay’s rostering feature! Intuitive shift scheduling allows for rostering to be completed in a heartbeat, and unexpected changes can be managed without any stress!
• Time & Attendance – Gone are the days where employees were forced to fill out paper timesheets. KeyPay’s Time & Attendance App – Clock Me In eliminates the need for employees submitting timesheets. With Photo and Geo-Location Tracking with every clock-in, you can be confident your timesheet data is accurate!
• Payslips – Ensure your pay slips meet Fair Work requirements, easily send notifications about pay runs and payments, and eliminate employee requests for duplicates of pay slips and payment summations with cloud technology, native apps and automation.

Ready to have all your employee payroll information in one place? Speak to a member of our sales team today to discuss how our HiBob & KeyPay integration can help you keep a central source of truth in your organisation.